Privacy Statement

1. Who We Are

For the purposes of applicable data protection law, the data controller is:

Eudaimonia Institute
Legal entity name: Co-Create Inspirit
Registered address: Willem Parelstraat 146, 1018KZ Amsterdam Netherlands
Privacy email address: support@eudaimonia.institute

The data controller determines why and how your personal data is processed.

2. Information We May Collect

Depending on how you interact with Eudaimonia Institute, we may collect:

Contact information
Your name, email address, telephone number, country and other contact details you choose to provide.

Membership and account information
Information connected with your Guardian Collective membership, Guardian Academy access, course registrations, programme participation and account activity.

Booking and transaction information
Information relating to purchases, invoices, payments, bookings and transaction history. Payment card or banking information may be processed directly by our payment providers rather than stored by us.

Programme and enquiry information
Information you provide when enquiring about, applying for or participating in courses, masterclasses, supervision, Guardians of Transformation or other Eudaimonia programmes.

Communications
Emails, enquiry forms, feedback, correspondence and other communications you send to us.

Newsletter and marketing information
Your email address, subscription preferences and information about how you interact with our communications where our systems provide this information.

Website and technical information
Depending on your cookie choices and the technologies used on our website, this may include IP address, browser type, device information, pages visited, referral source and similar technical data.

For certain programmes, we may need to collect more sensitive information where it is necessary to assess suitability, safety or participation. Where this involves special-category personal data, such as health information, we will identify an appropriate legal basis and, where required, ask for your explicit consent. Additional privacy information may be provided during the relevant application or screening process.

3. Why We Use Your Information

We may process your personal data to:

• Manage Guardian Collective membership and Guardian Academy access
• Process registrations, bookings and payments
• Deliver courses, masterclasses, supervision and other programmes
• Respond to enquiries and communicate with you about services you have requested
• Administer programme applications and, where applicable, participation or screening processes
• Provide resources or guides you have requested
• Send newsletters and other communications where you have subscribed or where another lawful basis permits us to do so
• Maintain appropriate administrative and financial records
• Improve our website, programmes and communications
• Protect the security and integrity of our website and systems
• Meet legal, regulatory, accounting or tax obligations
• Establish, exercise or defend legal claims where necessary

We do not sell your personal data.

4. Our Legal Bases for Processing

Under the GDPR, we must have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Contract
Where processing is necessary to provide a membership, programme, course, supervision session or other service you have purchased or requested.

Consent
Where you have actively agreed to a particular use of your information, such as certain marketing communications or processing requiring explicit consent. You may withdraw consent at any time.

Legitimate interests
Where processing is reasonably necessary for operating and improving Eudaimonia Institute, communicating with participants, maintaining our services or protecting our organisation, provided those interests are not overridden by your rights and interests.

Legal obligation
Where we are required to process or retain information under applicable law, including accounting, taxation or regulatory requirements.

Where we process special-category personal data, we will also identify an applicable condition under Article 9 GDPR.

5. Newsletter and Communications

If you subscribe to Eudaimonia Field Notes, request a free resource or otherwise choose to receive our communications, we may use your information to send relevant educational content, Institute news, programme information and invitations.

Where consent is the basis for these communications, you can withdraw it at any time by using the unsubscribe link included in our emails or contacting us directly.

Unsubscribing from marketing does not prevent us from sending communications necessary to administer a membership, booking, purchase or programme in which you are participating.

6. Cookies and Website Analytics

Our website may use cookies and similar technologies for essential website functions and, depending on your choices, analytics or other optional purposes.

Where required by law, non-essential cookies will only be activated after you have provided consent.

More detailed information about the technologies used, their providers, purposes and duration should be available in our Cookie Policy and cookie preference centre.

7. Who We Share Information With

We may use carefully selected service providers to operate Eudaimonia Institute, including providers supporting:

• Website hosting and infrastructure
• Membership and learning platforms
• Email and newsletter delivery
• Payment processing
• Booking and scheduling
• Accounting and administration
• Forms and programme applications
• Analytics and website functionality
• Secure file storage and communication

These providers may process personal information on our behalf only as necessary to provide their services and subject to appropriate contractual and data-protection requirements.

We may also disclose information where required by law, to professional advisers where necessary, or to protect our legal rights or the safety and rights of others.

We do not provide personal information to third parties for them to independently market their products or services to you unless you have specifically agreed to this.

8. International Data Transfers

Some of the technology providers we use may process or store personal information outside the European Economic Area.

Where personal data is transferred internationally, we take steps required under applicable data-protection law to ensure an appropriate level of protection. Depending on the destination and provider, this may include an adequacy decision, approved contractual safeguards such as Standard Contractual Clauses, or another lawful transfer mechanism.

You may contact us if you would like further information about safeguards applicable to your personal data.

9. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet applicable legal, contractual, accounting and regulatory requirements.

Different categories of information may therefore have different retention periods.

When personal information is no longer required, we will delete, anonymise or securely dispose of it in accordance with our retention practices.

10. How We Protect Your Information

We use appropriate organisational and technical measures designed to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

Access to personal information is limited to people and service providers who require it for legitimate operational purposes.

No online system can guarantee absolute security. We therefore regularly consider the information we hold, how it is used and the safeguards appropriate to the nature and sensitivity of that information.

11. Your Privacy Rights

Depending on the circumstances and applicable law, you may have the right to:

• Request access to personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Request deletion of your personal information
• Request restriction of certain processing
• Object to processing based on legitimate interests or to direct marketing
• Receive certain information in a portable format
• Withdraw consent where processing is based on consent
• Lodge a complaint with the relevant data protection supervisory authority

Some of these rights are subject to legal conditions and exceptions.

To exercise your rights, contact us at support@eudiaminia.institute

We may need to verify your identity before completing a request.

12. Automated Decision-Making

Eudaimonia Institute does not currently intend to make decisions producing legal or similarly significant effects about individuals solely through automated processing.

If this changes, we will provide the information required by applicable data-protection law.

13. Children

Eudaimonia Institute's professional programmes and membership are intended for adults.

We do not knowingly collect personal information from children through these services. If you believe a child has provided personal information to us inappropriately, please contact us.

14. Third-Party Websites

Our website may contain links to external websites, platforms or resources.

Eudaimonia Institute does not control the privacy practices of independent third parties. When you leave our website or interact directly with another provider, their own privacy statement and terms apply.

15. Changes to This Privacy Statement

We may update this Privacy Statement when our services, technology providers, legal obligations or data-processing practices change.

The current version will be published on this website with the date of the latest revision.

Where a change materially affects how we process your personal information, we will take appropriate steps to bring the change to your attention where required.

16. Contact and Complaints

Questions about this Privacy Statement or the way Eudaimonia Institute handles personal information can be directed to:

Eudaimonia Institute
Legal entity name: Co-Create Inspirit
Registered address: Willem Parelstraat 146, 1018KZ Amsterdam Netherlands
Privacy email address: support@eudaimonia.institute

You also have the right to lodge a complaint with the competent data protection supervisory authority. If Eudaimonia Institute's responsible legal entity is established in the Netherlands, the relevant supervisory authority will generally be the Autoriteit Persoonsgegevens, subject to the circumstances of the processing and applicable GDPR rules.